Concepts of GTD® Graphic

We are very excited to be releasing the Concepts of GTD® in graphic, video and text formats.

We would like to give a special shout out of thanks to the Linked In GTD® group whose members contributed many useful comments on earlier drafts of this material.

We recommend that you
1. Download the graphic here.
2. Watch the video
3. Read the text
4. Repeat steps 2 and 3 to help install the concepts in your long term memory.


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Here is the graphic:
The_Concepts_Of_GTD
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Here is the text description:
The Concepts of GTD®

GTD® is a 5 step system for collecting, processing, organizing, reviewing and doing your tasks and projects.

a_cpord

These 5 steps will get all your files, papers, projects, tasks & ideas into an organized set of lists and files.

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This process gets your stuff off your mind and into a system that promotes effective and efficient task/project execution.

Here are the five steps of GTD:

1. Collect all of your files, papers, projects, tasks and ideas.

2. Process each inbox item and determine if it is actionable in the short term or not.

3. Organize each list and file in a manner that will facilitate performing the items they contain.

4. Review your lists and files regularly and keep them up to date.

5. Do your actions using your lists and files.

The lists and files of GTD® fall into two major categories:

Those containing items that are actionable in the short term.

Those containing items that are not actionable in the short term.

“Short Term Actionable” Items

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Waiting For items require somebody else to work on them.

Next Actions are single action items to be done as soon as possible.

Calendar items are single action items due on specific dates.

Projects are items with multiple actions.

Project Plans are the key ideas, vision and outcomes of your projects

“Not Short Term Actionable” Items

a_b_Files_Not_Actionable

Trash items are not needed at all.

Tickler items are filed and will be used or re-examined at a specific future date.

Someday/Maybe items might be needed for a future action.

Reference items might be useful for a future purpose.

Now let’s discuss the steps.

Step 1: Collect

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Step 2: Process

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Step 3: Organize

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Step 4: Review

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Step 5: Do

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Let’s Review the 5 steps:

a_cpord

1. Collect all of your files, papers, projects, tasks and ideas.

2. Process each inbox item and determine if it is actionable in the short term or not.

3. Organize each list and file in a manner that will facilitate performing the items they contain.

4. Review your lists and files regularly and keep them up to date.

5. Do your actions using your lists and files.

a_b_Files

If you want to learn more, read the book, visit gettingthingsdone.com and join the Linked In GTD® group.